Nov 14 ,2023 /
Complinova Team /
Private-Companies
DIR-3 KYC – Application for Know Your Customer (KYC) of Directors:
Director identification number (DIN) is a unique identification number given to a person wanting to be a director or an existing director of a company. This was a one-time process for any person who wants to be a director in one or more companies. All directors with a DIN will have to submit their KYC details annually.
Companies (Appointment and Qualification of Directors) fourth Amendment Rules, 2018 introduced the KYC requirement of a Director. This amendment mandated the filing of the DIR-3 KYC form to ensure accountability and legal compliance. Understanding the importance of DIR-3 KYC and the timelines for submission can save directors from potential inconveniences like deactivation of their DIN.
How to File DIR-3 KYC:
From the Financial Year 2019-20 onwards, it is mandatory for every director who has been allotted a DIN on or before the end of the financial year and whose DIN is in approved status, will have to file form DIR-3 KYC before 30th September of the immediately next financial year.
There are two types of e-Form DIR-3 KYC, which are as follows:
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DIR-3 KYC - Any director who is filing e-Form DIR-3 KYC for the first time after allotment of DIN or whose details are required to be updated/changed must file this form.
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DIR-3 KYC (Web) - Any director who has already filed the e-Form DIR-3 KYC/DIR-3 KYC (Web) in the previous year can file this form when there is no change in his/her KYC details.
In case a director who is supposed to file the e-Form does not file it by 30th September on MCA 21 portal, the department will mark the DIN of such director as ‘Deactivated due to Non-filing of DIR-3 KYC’.
Documents Required for Filing DIR-3 KYC:
For filing your DIR-3 -KYC form, you’ll need the following documents:
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Identity Proof such as PAN, Aadhar card.
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Permanent address proof, such as Voter's ID, driving license.
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Present address proof, such as utility bills not older than 2 months, rental agreement, etc.
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Aadhaar card.
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Passport (compulsory when DIN holder is of foreign nationality).
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Mobile No and Email Address.
The form needs to be signed with the Digital Signature Certificate (DSC) of the director filing the form (applicant). The e-Form should also be digitally signed by a practising CA, CS or Cost Accountant. It is important to enter the details of the practising professional and then attach their digital signature.
Process of Filing Form DIR-3 KYC Form:
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Download the DIR-3 KYC form from the MCA website.
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Directors must fill in the DIN in the KYC form, whose status is ‘Approved’ and Directors with deactivated DIN because of non-filing of KYC Form, can fill the form after the prescribed due date by paying late filing charges.
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Furnish the Required Details in the DIR- 3 KYC Form Director must enter his PAN and then click on the ‘Verify income-tax PAN’ button. Then, the system verifies the details of the director on the basis of the PAN card number.
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Update Contact Details and Verify OTP Authentication of e-Form- Directors must ensure that the e-Form is authenticated which means it is digitally signed by a Chartered Accountant/Cost Accountant, or a Company Secretary, practicing the profession.
Process of Filing Form DIR-3 KYC (Web):
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Login to MCA portal with valid credentials.
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Select “MCA services” and further select “Company E-Filling”.
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Navigate to the header “DIN related filings” and access “Form DIR-3 KYC (Web)-Verify Director’s KYC Details”.
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Fill up the DIN.
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OTP will be sent to mobile number and email. Enter the OTP and click on ‘Next’.
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Check the details and accept the terms and conditions. Click on “Proceed”.
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Form is submitted and SRN is generated. Click on “Proceed to Payment”.
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There shall be no fee for this form. Click on “Confirm Submission”.
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