Mandatory Key Compliances For Private Limited Company

MCA/ROC/Companies Act, 2013

#	Activity / Requirement	Form No.	Timeline
1.	Open Company Bank Account and each of the Subscribers (initial shareholders) to deposit their portion of the share capital into the Company Bank Account from their respective bank accounts	--	Within 2 months of incorporation
2.	Appoint Statutory Auditor of the Company and file eForm ADT-1 within 15 days of the appointment	ADT-1	Within 30 days of incorporation
3.	Issue Share Certificates to the initial subscribers/shareholders of the Company	SH-1	Within 2 months of incorporation
4.	Declaration of commencement of business	INC-20A	Within 180 days of Incorporation
5.	Declaration by Directors (Disclosure of Interest, Qualification, residential status, VC meetings etc.)	MBP-1 DIR-8	Annually
6.	Annual Return along with Financial Statements and Board’s report	AOC-4 MGT-7	Within 30/60 days of AGM (30th Sep)
7.	Return of outstanding loans & advances, if any,taken by the Company (from directors/others)	DPT-3	30th June pa
8.	To update KYC details of Directors	DIR-3	30th Sep pa
9.	Qtly Board Meetings and Annual Shareholders Meetings - Notice, Agenda, Minutes, Acknowledgements etc.	SS-1 & 2	Qtly
10.	Maintenance of Statutory Registers	As per prescribed Formats	Continuous

Tax Laws

#	Activity / Requirement	Form No.	Timeline
Income Tax Regulations:
1	Income Tax Return	ITR-6	30th September every year
2	Tax Audit Report from CA (if applicable)	3CA / 3CD	30th September every year
3	TDS Payment	ITNS-281	By 7th of every month
4	TDS Return	24Q / 26Q	By 30th day after end of Qtr
5	Issue of Shares, Debentures, Bonds > Rs. 10 Lakh	61A	By 31st May of next year
6	Receipt of cash payment exceeding Rs. 2 lakh for sale	61A	By 31st May of next year
7	Paid any Dividend to the Shareholders	61A	By 31st May of next year

GST Regulations:
1	Monthly Sales Report - GST Return Filing	GSTR-1	By 11th of every month
2	Monthly Sales, Input Credit and Tax Payment Return Filing	GSTR-3B	By 20th of every month
3	Annual GST Return Filing along with Audit Report by a CA	GSTR-9 GSTR-9C	31st December every year

FEMA Regulations – FDI, ODI etc.

#	Activity / Requirement	Form No.	Timeline
1	RBI Firms Portal - Entity Registration	FIRMS	As soon as FDI is received
2	RBI Firms Portal - Business User Registration	FIRMS	As soon as FDI is received
3	Form FC-GPR approval for all the incoming Investments (FDI)	FC-GPR	Within 30 days of issue of shares or receipt of remittance whichever is earlier
4	Form FC-TRS approval - if there is any transfer of shares	FC-TRS	Within 60 days of transfer of shares or remittance whichever is earlier
5	Form DI approval - if there is any further downstream investment by the FDI receiving entity	DI	Within 30 days of issue / allotment of shares
6	Annual Return on Foreign Liabilities and Assets (FLA return)	FLA	By 15th July of every year
7	Overseas Direct Investment (ODIs) Approval	ODI	Before making ODI. Any changes to be reported within 30 days
8	Annual Performance Report (APR) for ODIs	APR	By 31st December of every year

Notes:
1. Money transfer through Money Transfer Service Scheme (Western Union, Money Corp etc.) is not allowed for the business purpose
2. Money to be transferred by the investor/shareholder only by its own proper bank. Use of 3rd party for money transfer will increase the compliance and complications

Labour Regulations

#	Activity / Requirement	Form No.	Timeline
1	PF payment and return – mandatory if 20 or more employees (permanent, temp, thru contactor – all including)	Online Payment and Return	Monthly payment and return by 15th Annual return by 30th Apr (3A, 6A)
2	ESI payment and return - mandatory if 10 / 20 or more employees (permanent, temp, thru contactor – all including) – refer annexure for state wise employees limit	Online Payment and Return	Monthly payment by 15th Half Yearly return by 11th Nov (Apr – Sep) and 11th May (Oct – Mar)
3	Professional Tax payment and return – applicable in states where it is mandatory – refer annexure	Online Payment and Return	Registration within 30 days of start Monthly payment by 10th (employees) Annual payment by 30th Jun (Self)
4	Shops & Establishment registration and renewal	State Based (Form – I)	Application within 30 days of business commencement, renewal by 1st December every year (check respective state laws)
5	Contract Labour registration and renewal - applies to every establishment employing 20 or more contract workers	State Based (Form – I)	Application immediately Renewal before 30 of expiry date Annual Return in Form XXV by 15th February
6	Trade License and renewal	State / District / Local Municipality based	Before 31st March every year (check respective LB laws)
7	Payment of Minimum Wages to employees – refer annexure for state wise min. limit	NA	Monthly
8	Maintenance of Labour Registers	As per prescribed Formats	Continuous

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States where Professional Tax applicable

States Where Professional Tax is Applicable
1	Andhra Pradesh
2	Assam
3	Bihar
4	Chhattisgarh
5	Gujarat
6	Jharkhand
7	Karnataka
8	Kerala
9	Madhya Pradesh
10	Maharashtra
11	Manipur
12	Meghalaya
13	Mizoram
14	Nagaland
15	Odisha
16	Puducherry
17	Sikkim
18	Tamil Nadu
19	Telangana
20	Tripura
21	West Bengal

States Where Professional Tax is NOT Applicable
1	Andaman and Nicobar Islands
2	Arunachal Pradesh
3	Chandigarh
4	Dadra and Nagar Haveli
5	Daman & Diu
6	Delhi
7	Goa
8	Haryana
9	Himachal Pradesh
10	Jammu & Kashmir
11	Lakshadweep
12	Punjab
13	Rajasthan
14	Uttar Pradesh
15	Uttarakhand

State-wise ESI Applicability

#	State Name	No of Employees	#	State Name	No of Employees
1	AndhraPradesh	10	19	AndamanandNicobar	20
2	Bihar	10	20	ArunachalPradesh	20
3	Chhattisgarh	10	21	Assam	20
4	Delhi	10	22	Chandigarh	20
5	Gujrat	10	23	DadraandNagarHaveli	20
6	Haryana	10	24	DamanandDiu	20
7	Jharkhand	10	25	Goa	20
8	Karnataka	10	26	HimachalPradesh	20
9	Kerala	10	67	Jammu & Kashmir	20
10	Orissa	10	28	Lakshadweep	20
11	Pondicherry	10	29	MadhyaPradesh	20
12	Punjab	10	30	Maharashtra	20
13	Rajasthan	10	31	Manipur	20
14	Telangana	10	32	Meghalaya	20
15	Tripura	10	33	Mizoram	20
16	Uttarakhand	10	34	Nagaland	20
17	WestBengal	10	35	OutsideIndia	20
18	Sikkim	20	36	Tamilnadu	20
			37	UttarPradesh	20

Note: Once the number of employees reaches the above mentioned threshold, Company need to get the ESI Registration

State-wise Minimum Wages

#	Skill Category	Andaman	AP	Arunachal	Assam	Bihar	Chandigarh
1	Unskilled	12,740	9,806	6,600	8,946	7,956	11,022
2	Semi Skilled	14,222	9,992	6,900	10,438	8,268	11,172
3	Skilled	16,432	10,828	7,200	13,048	10,088	11,532
4	Highly Skilled	17,940	11,663		16,775	12,324
5	Supervisor				18,384	8,771
	Applicable From	01-Jan-21	01-Apr-21	01-Apr-16	01-Jun-21	01-Apr-21	01-Apr-20

#	SkillCategory	Chhattisgarh	Dadra	Daman	Delhi	Goa	Gujarat
1	Unskilled	9,800	8,845	8,845	15,908	9,542	9,053
2	Semi Skilled	10,450	9,053	9,053	17,537	11,050	9,261
3	Skilled	11,230	9,261	9,261	19,291	12,480	9,495
4	HighlySkilled	12,010			-
5	Supervisor	20,976
	Applicable From	01-Oct-21	01-Apr-21	01-Apr-21	01-Apr-21	01-Oct-20	01-Apr-21

#	Skill Category	Haryana	Himachal	J&K	Jharkhand	Karnataka	Kerala-IT
1	Unskilled	9,803	9,000	5,850	8,095	13,311	15,602
2	Semi Skilled	10,808	9,510		8,480	14,470	17,702
3	Skilled	11,916	10,446	9,100	11,179	15,744	19,692
4	Highly Skilled	12,512	10,446	10,400	12,913	17,147	22,082
5	Supervisor	11,348	8,450		18,146		23,462
	ApplicableFrom	01-Jul-21	01-Apr-21	01-Nov-17	01-Apr-21	01-Apr-21	01-Jul-21

#	Skill Category	Kerala-Others	MP	Maharashtra	Manipur	Meghalaya	Mizoram
1	Unskilled	12,172	8,800	11,451	6,750	8,918	7,020
2	Semi Skilled	12,382	9,657	12,286	7,440	10,114	7,800
3	Skilled	12,802	11,035	13,062	8,190	11,310	9,620
4	Highly Skilled	13,012	12,335	12,480			11,960
5	Supervisor	13,222
	Applicable From	01-Jul-21	01-Oct-21	01-Jul-21	27-Dec-16	01-Oct-20	01-Apr-16

#	Skill Category	Nagaland	Odisha	Puducherry	Punjab	Rajasthan	Sikkim
1	Unskilled	5,280	8,086	6,950	8,777	7,176	7,800
2	Semi Skilled	6,300	9,126	7,666	9,557	6,552	8,320
3	Skilled	7,050	10,426	7,775	10,454	6,864	8,710
4	Highly Skilled	7,050	11,986	7,824	11,486	8,476	9,490
5	Supervisor	8,142
	Applicable From	14-Jun-19	01-Apr-21	01-Jan-20	01-Sep-19	01-Jul-20	01-Jul-17

#	Skill Category	TamilNadu	Telangana	Tripura	UP	Uttarakhand	WestBengal
1	Unskilled	9,770	10,548	6,209	9,078	9,131	8,904
2	Semi Skilled	9,831	10,734	6,812	9,985	9,724	9,795
3	Skilled	9,881	10,950	7,618	11,185	10,318	10,775
4	Highly Skilled	9,922	11,570	10,572			11,851
5	Supervisor	10,334	12,405	11,320
	Applicable From	01-Apr-21	01-Apr-21	01-Apr-21	01-Apr-21	01-Apr-21	01-Jul-21